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| Re: Can u just give me a brief explanation on the following words [message #264664 is a reply to message #264138] |
Tue, 04 September 2007 02:37   |
B.T.S.Ananth
Messages: 216
Registered: June 2006
Location: chennai / Hyderabad
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Senior Member |
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Hi,
Encumbrance & Budgetary Control :
Budgetary control settings determine spending limits at the award, task, resource groups, and resource levels in a project.
If you are using encumbrance and budgetary control, Purchasing automatically creates negative debit encumbrance journal entries in your general ledger system to reverse the encumbrance that corresponds to the document header, lines, or shipments you are cancelling. The amount of the encumbrance is the lesser of the unbilled or undelivered amount on the shipment being cancelled. If the amount delivered is more than the billed at the time the shipment is cancelled, the encumbrance is left on the purchase order, awaiting invoicing of the delivered but not yet billed amount.
If you are using encumbrance and budgetary control, final close automatically creates credit encumbrance journal entries in your general ledger system to reverse the encumbrance that corresponds to the document header, lines, or shipments you are final closing. The amount of the encumbrance depends on whether the shipment is using online or period end accruals. For online accruals the encumbrance amount is the undelivered amount. For period end accruals the encumbrance amount is the unbilled amount.
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Financial Statement Generator(FSG) is a customized financial reports on account balances using Financial Statement Generator report components.
Policy
General accounting static files:
include all database files whose contents are not changed by the routine entry of business transactions
include the company's chart of accounts and associated account statement formats, along with the journal vouchers used to post transactions to the general ledger
are used to categorize records, transactions, or activity for the purpose of financial analysis and reporting
are managed and maintained by the general accounting department
Responsibility
The General Accounting Manager is responsible for:
approving all updates to the chart of accounts statement formats
maintaining the chart of accounts, including all statement formats
updating all standard journal vouchers and descriptions
ensuring that all standard journal vouchers are consistent with the chart of accounts
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The Cascade function facilitates the distribution of a given quantity of an item from a single supplier across multiple shipments and distributions. This function is available in the Receipts window if you have specified a Supplier and Item in the Find Expected Receipts window and if Allow Cascade Transactions is enabled in the Receiving Options window. In the Receiving Transactions window, the cascade function is available for deliveries if you have specified an Item in the Find Receiving Transactions window. Performing any manual transaction in a line disables the Cascade button, and it is not enabled until you have again selected the Find button in the appropriate Find window.
When you select the Cascade button, Purchasing displays the Cascade Details window in which you must enter the cascade quantity and the unit of measure. When you select the OK button, the cascade process begins.
The process starts at the first displayed line and allocates the supply available to receive/deliver to that line from the cascade quantity you entered. The process continues to the next line and again allocates the quantity available to receive/deliver, continuing until either the process reaches the last queried line or the cascade quantity is exhausted. Since the lines are displayed in order by promised date/need-by date, the process operates as a First In/First Out procedure. If you entered a cascade quantity larger than the quantity available to receive/deliver, Purchasing displays a dialog window explaining that the process could allocate only so many. If the quantity available to receive/deliver is greater than the cascade quantity, the last receipt/delivery may be partial. To clearly indicate that the cascade quantity has been exhausted, Purchasing displays a transaction quantity of 0 for the remaining lines.
The cascade function does not modify any destination information; it uses the information defined by the routing and defaulted from the shipment.
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standard receipt
A receipt routing in which shipments are received into a receiving location and then delivered in a separate transaction. Standard receipts can be inspected or transferred before delivery.
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